At ErgoEquip we want you to get the most from the products you purchase. Our products come with a 5 day customer satisfaction guarantee, from the date you receive your product, less a restocking fee of 25% of the LIST PRICE of the product, if there are no visual or functional defects with the product.

You will also have to pay the return shipping fee.

If you are not sure about placing an order by yourself, please email us to ask for assistance in making the right choice. Being ergonomic consultants, we strive to assist you in making the product choice which will meet your needs. We understand that it is difficult to know what will be comfortable without trying out the (chair or other product) first.

Custom-made furniture items such as Chairs and Desks are not easily returnable, since the items have been custom-made to your order. If there is no defect in your item, we expect you to pay the 25% restocking fee, plus return shipping.

Adjustments can be made for comfort in a chair, but not to meet visual appeal.

In certain cases the handling charge may be waived depending on the condition of the product and the amount of time required to restock the product. In cases where the product (including its box, manuals, etc.) is damaged either cosmetically or functionally, there may be an additional restocking fee (as it will require repair, repackaging or refurbishing before it can be sold again). In all cases the customer is responsible for all shipping charges (both on the initial shipment and on the return shipment).

Many furniture items have a 35% restocking charge (e.g. monitor arms, keyboard arms and trays, etc.), because once they have been installed there could be scuffing and marks which do not permit us to refurbish the product to new condition. 

To qualify for a customer satisfaction guarantee, the following procedure must be followed:

  1. Verify that the product is in as-new condition. Damaged, abused or obviously used products will be subject to additional restocking fees.
  2. Please contact us via email at or phone 519-894-1419 within 30 days of the date of your invoice and let us know that you would like to return a product.
  3. If we cannot address your concerns with the product (or the suitability of the product for your application), we will provide you with return instructions.
  4. Repack the product in the original product packaging with all original enclosures.
  5. Returns must be shipped freight pre-paid by a method that provides proof of delivery.

Please note all refunds are made in the same form as the original method of payment.

NOTE: This policy only applies to initial purchases of the product. If a product is returned and then purchased again by the same company or organization, we reserve the right to restrict this return policy, including increasing the restocking charge. 

If the product is defective or the product develops a defect within the warranty period?

If you feel your product is defective, please contact us by email, or phone 519-894-1419 so that we can attempt to troubleshoot the problem. We acknowledge 5 circumstances with respect to warranty:

1) The product arrived damaged, (the box is damaged or the product appears to have been damaged in transit)

In this case, a claim must be made with the courier company. Keep all packaging (external) and packing material as all these items will have to be provided to the courier as part of the claim process. Claims should be made within 7-10 business days. Inform us of the issue and keep us informed of the outcome. Once you are satisfied with your claim, order the product again. We can ship with a different courier.

2) The purchase was within the initial 5-day customer satisfaction guarantee period.

We do not accept returns for Custom-Orders of Chairs or Furniture, or adjustable keyboard trays. We strive to ensure the products will meet your needs, and we cannot accept returns for custom orders due to lack of satisfaction with the product due to comfort or visual appeal.

If the product is defective, Email or phone our office, 519-894-1419 and obtain return instructions. All returns are at the customer's expense. We will verify the defect and send out either a warranty replacement or repair the product at the manufacturer's expense if the product is indeed defective. Should the product turn out to not be defective, then the customer is responsible for the shipping cost to send the original product back to the customer.

An alternative procedure if the customer needs a replacement immediately would be for the customer to order a new unit, and pay for the shipping cost on the new unit. You would still be responsible for sending the original unit back to ErgoEquip, and should the product be defective, a refund would be issued for the cost of the product (but not for the shipping/handling). If the original product was not defective, then the return would be processed as a return under the customer satisfaction guarantee, and normal restocking charges would apply.

For some products, there may be different return or refund instructions, which we will inform you about, in order to obtain your replacement item or refund.

3) The purchase is outside of the initial 5- day customer satisfaction guarantee period but within the warranty period of the product

In this case, the normal procedure is to contact the manufacturer directly, to have them honour their warranty. ErgoEquip will not cover any shipping costs to return the product to the manufacturer. If you do not know who the manufacturer is, please contact ErgoEquip, and we will provide you with this information.

 4) The purchase is outside of the warranty period

In this case, the product is not covered; in certain limited cases we may be able to repair a product for the price of that product or part (i.e. replacement of a part); please contact us, or phone 519-894-1419 for more details.

 5) The warranty is handled directly by the manufacturer or distributor

For certain products, and certain types of warranty issues, the manufacturer or distributor will handle the warranty directly. You will be advised if this is the case when you contact us or phone 519-894-1419 with your issue.