Ergonomic Office Workstation Set-up

Elizabeth Schnurr

Welcome to Our New Online Ergonomics Products Store

Ergonomic equipment can be used for injury prevention and improving an employee’s comfort, productivity and well-being. Our aim is to help reduce ergonomic risks in the workplace.

Ergonomic Office Workstation Set-Up

Your Chair

If your keyboard is adjustable, adjust your chair height to your leg length with feet flat on the floor and knees bent at 90 degrees. Thighs remain horizontal and hips against the back of the chair. Then adjust the height of your armrest so that they are directly under your elbows and supporting your forearms. Swivel in your armrests if possible.

If your keyboard is not adjustable in height, adjust your chair armrests to be just below your elbows. Support your forearms so that they are horizontal to the floor. Also, if your keyboard is not adjustable, then adjust your chair height so that the armrests are at the same height or just a bit higher than the keyboard. Use a footrest if your chair is too high to place feet flat on the floor or if your legs are sloping downward.

Adjust the height of chair backrest to fit lumbar support into the curve of your low back. This also creates more space for your hips to sit back further in the chair.

Tilt chair to an upright position to what is comfortable. Recline or stand up when talking on the phone.

Your Keyboard

Adjust keyboard tray height to slightly lower than arm rests, so that the forearms are horizontal, straight across to the keyboard while keeping wrists flat. Ensure that the keyboard tray is either flat or tilted slightly away from the hands with wrists either neutral or flat.

Keep the mouse at the same level as the keyboard and close to the keyboard on either side.

Centre your body in front of the keyboard so that you aren’t reaching inward too much with either hand.

Only use a palm rest  if needed, to prevent your wrists from dropping. Only rest gently if needed and between periods of typing. Your hands should flow freely over top of the keyboard.

Your Monitor

Adjust height of monitor so eyes are at top of screen. You may need to use risers to raise the screen. If you wear progressive or reading lenses adjust the screen height and distance to where you can focus on the screen. The distance of the monitor should be at arms length from the body.

The document holder should be in line with the monitor and keyboard.

When you are working keep your shoulders low and back. Do not reach forward to the keyboard and mouse and remember to keep your wrists straight.

Ergonomic Assessments and Consultations:

Our partner company, Ability at Work, provides Ergonomic Consulting services, for prevention and accommodation of workplace risk factors. This includes both On-site assessments, as well as Virtual Ergonomic Assessments (combination of email and phone call). Please see the website page entitled "Ergonomic Consultations" for more information.

Or visit, or email for more information, at

ErgoEquip's mission is "To source out and provide the most cost-effective products to help accommodate for, or prevent ergonomic risks in all types of occupations and workplaces." 

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